What Is Provided & What Must Be Provided

What the SWA Facility Provides
  • Use of a specifically designated space and public meeting area.
  • Use of existing electrical and water utilities.
  • Kitchen use includes use of equipment therein.
  • Tables and chairs as specified on the use permit.
  • At least one staff member on duty during the event to assist with situations as they arise.
What the Group is to Provide
  • Any additional equipment that is not provided by the facility is at the group's expense.
  • A detailed room set-up diagram must be received by the Risk Management Dept. 10 days prior to the event.
  • The manpower to set up or change the room or to move any equipment brought in for the event.
  • Post Function: Removal of all additional equipment from the facility at the conclusion of the event and depositing all trash into the trash dumpster. All spills on the floors must be mopped.
  • It is the responsibility of each group to provide documentation of non-profit and tax exempt status (501c3 Non-Profit status form). Groups that cannot provide such documentation must pay any applicable fees or apply for a variance to this requirement by submitting a letter to the Risk Manager or his/her designee.
  • For all retail sales, a vendors list will be required 10 days prior to the event.